Updated October 2026.
This is an editorial checklist. Printing it does not certify a purchase. Each line is a record the plant either has or does not have.
Specification source. Name the person or function that wrote the requirement, and the revision that is current. Separate what the plant measured on its own product from what a brochure states. If the only description of the product is a marketing page, the specification is not finished. A claimed speed on a vendor page becomes a specification only when the plant’s trial confirms it.
Trial and acceptance. Write what was run, on whose product, and which defects the trial was meant to catch. A demonstration on someone else’s product answers a different question. Name the person who signs the acceptance record, and what that signature covers: the trial batch only, or the machine as it will be installed. If those two scopes differ, write both.
For packaging equipment, use the factory acceptance test records checklist to connect each requirement to material lots, test results, deviations and shipment-release authority.
Delivery and after-sales evidence. List what is supposed to arrive against the same revision used in the specification, including spare parts and manuals. Write who answers after handover and for how long, as a named function and a period, not as a slogan. A period that is not written down is not yet evidence.
| Record | Have it (yes or no) | Revision or date |
|---|---|---|
| Requirement, with the author named | ||
| Plant’s own measurement of the product | ||
| Trial on the plant’s product | ||
| Defects the trial was meant to catch | ||
| Acceptance signature and its scope | ||
| Delivery list matched to the revision | ||
| Spares and manuals named | ||
| Who answers after handover, and the period |
Price the purchase from the supplier’s quotation, not from this checklist. A missing row is a reason to wait until that record exists.
